Athlete Development Accounts

As a membership benefit, the United States Association of Blind Athletes is pleased to make available Athlete Development Accounts (ADA) to each member. An ADA is a member’s own personal account managed by USABA staff.  ADAs allow current members to fundraise on their own behalf in order for donors to make tax-deductible contributions to USABA on behalf of the USABA member. Athletes and/or coaches can then in turn use these donations contributed to the member’s personal ADA to offset training and competition expenses.  Click here to set up your own ADA Fundraising Webpage.

ADA Guidelines and Polices

• All Athlete Development Account (ADA) holders must be current USABA members and U.S. citizens. To renew membership or register as a member, click here.
• Donations can be made online through the member’s personal ADA webpage or by check.

Online donations:
o As of November 1, 2013, all ADA donations made by credit card will be net of credit card fees.  For example, a $25.00 donation will result in $24.09 allocated to the member’s ADA, and a $100.00 donation will result in $97.14 allocated to the member’s ADA.
o Donors will receive an email confirmation which can be used for tax purposes.

Checks:
o Donors should make check payable to USABA and write the member’s name followed by ‘ADA’ in the memo portion of the check. This will verify to which member the donation should be allocated.
o Checks should be mailed to:
U.S. Association of Blind Athletes
1 Olympic Plaza
Colorado Springs, CO 80909

o USABA will send the donor a personalized thank you letter. The donor can use this letter for tax purposes.

• USABA keeps an accounting record of each member's donation including the name of the donor, the date a donation was made, and the amount.  The member should also keep track their account balance, donation amounts, and the donors who have made contributions to their account.
• We strongly recommend that each member create a database of every donor which also includes the amount of the gift, the date and their address.  The member will want to send a personalized letter to the donor or meet with them in person to thank them for the gift.  Consider including photos, newspaper articles, and/or competition results.  A picture on the medal stand or coaching an athlete to victory speaks volumes. Let the donor know how their contribution is impacting your athletic journey; i.e. paid a portion of your travel expenses to compete in a regional event, enabled you to purchase new training equipment.
• Account holders can withdraw money from their ADA at any time. Reimbursement for training-related expenses (i.e. tournament or competition fees, travel, uniforms or apparel, equipment, guides, pilots) will require a completed Reimbursement Request Form and original receipts of copies of receipts confirming expenses.

• Reimbursement Requests:
o Reimbursements are processed on or around the 15th of each month. If your reimbursement request is received after the 15th of the month, it will be included in the following month’s reimbursement requests.
o Please complete the ADA Reimbursement Request Form listing your expenses, including a total amount for which you are requesting reimbursement. Don’t forget to include your current mailing address so we know where to send your reimbursement check.

o Completed Reimbursement Request Forms can be submitted via email or mail.
 Email your completed form to Kevin Brousard at .(JavaScript must be enabled to view this email address). Attach scanned receipts (or photos of receipts) and include total amount for which you are requesting funds in the body of the email.
 Mail your completed form and original receipts (or copies) to:
U.S. Association of Blind Athletes
Attn: ADA Reimbursement
1 Olympic Plaza
Colorado Springs, CO 80909

o If your reimbursement request amount is greater than your current balance, USABA will reimburse only the funds available in your account.
o Reimbursement requests will be processed on or around the 15th. Checks are sent out no later than the last week of every month.

• Resetting fundraising goals on individual ADA pages is a manual process that requires time and dedicated effort.  This service can be requested once per year at the cost of $25.00 per account.
• Questions: Contact Kevin Brousard at .(JavaScript must be enabled to view this email address) or 719-866-3019.
• To set up your personal ADA fundraising page, click here.